Soċjetà Filarmonika La Stella A.D. 1919 – Gudja
Last Updated: 26 October 2026
Soċjetà Filarmonika La Stella A.D. 1919, Gudja (hereinafter referred to as “the Society”, “we”, “us” or “our”) is committed to protecting the privacy and personal data of its members, musicians, volunteers, committee members, children, young people, supporters and visitors.
This Privacy Policy explains how we collect, use, store, disclose and protect personal information in accordance with:
This policy applies to the Society's membership administration, activities, events, website, official social media pages and other communications.
The data controller responsible for personal data processed for the Society's own purposes is:
Soċjetà Filarmonika La Stella A.D. 1919
22, Triq il-Kbira, Gudja, Malta
Telephone: +356 27696474
Email: contact@lastellabandclubgudja.org.mt
Website: https://www.lastellabandclubgudja.org.mt
For any privacy-related enquiries, individuals may contact the Society using the details above.
Depending on an individual's involvement with the Society, we may collect and process the following information:
We aim to collect only the personal information necessary for legitimate and specified purposes.
Personal information submitted through membership registration forms is used to:
Information concerning children and family members is collected only where necessary for the relevant membership or activity.
Membership registration does not automatically constitute consent for every form of promotional communication or publication of photographs.
The Society processes personal data only where an appropriate lawful basis under Article 6 of the GDPR applies.
Depending on the activity, this may include:
The Society will assess the appropriate lawful basis for each processing activity. Where consent is relied upon, it may be withdrawn at any time, without affecting the lawfulness of processing carried out before withdrawal.
The Society regularly organises and participates in musical, cultural, religious, social and community events.
Photographs and video recordings may be taken during these activities for purposes including:
Such material may appear on the Society's website, official social media pages, publications and other promotional material.
The Society will identify an appropriate lawful basis before processing and publishing identifiable images.
Where consent is required or relied upon, appropriate permission will be obtained.
Special consideration will be given to individual portraits, promotional photographs, recordings made in private settings and images involving children.
Individuals concerned about an identifiable photograph or video published by the Society may contact us to request a review, restriction or removal, as applicable under data protection legislation.
The Society will assess such requests promptly and fairly, taking into consideration the applicable legal basis, individual rights and relevant circumstances.
The Society recognises its responsibility to provide additional safeguards when processing personal information relating to children and young people.
This includes participants in the Society's musical activities, Youth Committee, educational initiatives and community events.
The Society aims to:
Where the Society uses questionnaires or profiling activities involving young people, the purpose of the activity, the information collected and any sharing of results will be communicated in advance.
Such activities will not be used to make significant decisions about young participants solely through automated processing without the necessary lawful basis and safeguards.
The Society operates official social media accounts to communicate with members and the public, promote events, share photographs and videos, and encourage community participation.
When individuals interact with our social media pages, information may include:
Social media platforms, including Facebook and Instagram operated by Meta, may independently collect and process information in accordance with their own privacy policies.
For certain Facebook Page Insights processing, the Society and Meta may act as joint controllers under the applicable arrangements.
The Society may receive aggregated statistical information to understand engagement with its publications and improve communications.
Individuals should consult the privacy policies and settings of the relevant social media platforms for information about their processing activities.
The Society may communicate with members, supporters and other individuals through email, SMS, telephone, social media or other appropriate channels.
Communications may concern:
Promotional and direct marketing communications will be sent only where an appropriate lawful basis exists and in accordance with applicable electronic communications rules.
Individuals may request to stop receiving optional promotional communications by contacting the Society.
The Society does not sell personal information.
Personal data may be shared where necessary and lawful with:
Access to personal data will be limited according to operational necessity.
Where third parties process personal information on behalf of the Society, appropriate contractual and organisational safeguards will be applied where required.
Certain service providers and social media platforms may process or store information outside Malta or the European Economic Area.
Where personal data is transferred internationally, the Society will seek to ensure that the transfer complies with the GDPR and that appropriate safeguards are in place where required.
Personal information will be retained only for as long as necessary for the purposes for which it was collected, subject to applicable legal, administrative, accounting and historical archiving requirements.
Retention periods may vary according to the type of information and the purpose of processing.
The Society will periodically review records and securely delete, anonymise or archive information where appropriate.
Historical material will be assessed separately where continued retention is justified for legitimate cultural, historical or archival purposes.
The Society takes reasonable technical and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration or disclosure.
Such measures may include restricted access to records, password protection, appropriate storage arrangements and limitations on the individuals authorised to handle personal data.
No electronic system can guarantee absolute security. The Society will review and improve its safeguards as appropriate.
Subject to applicable legal conditions, individuals have the following rights:
Requests may be submitted to contact@lastellabandclubgudja.org.mt.
The Society will respond without undue delay and normally within one month, subject to the GDPR's provisions concerning extensions and exceptions.
Individuals who believe that their personal information has been processed unlawfully may contact the Society in the first instance.
They also have the right to lodge a complaint with the:
Office of the Information and Data Protection Commissioner (IDPC), Malta
Website: https://idpc.org.mt
The Society's website and social media pages may contain links to external websites or third-party services.
The Society is not responsible for the privacy practices of independent external websites.
Visitors are encouraged to review the privacy policies of those websites before providing personal information.
The Society's website may use cookies or similar technologies to support website functionality or, where applicable, measure usage.
Information about any cookies, analytics tools or other tracking technologies in use, their purposes and applicable consent choices will be provided through the Society's relevant cookie information and controls.
Non-essential cookies or tracking technologies requiring consent will not be used before valid consent is obtained.
The Society may amend this Privacy Policy from time to time to reflect legal requirements, operational changes or improvements in its data protection practices.
Any amendments will be published on the Society's official website following the appropriate internal approval process.
Where changes materially affect individuals' rights or the way their personal information is processed, additional notification will be provided where required.
For questions, privacy requests, corrections, objections or concerns relating to personal data, please contact:
Soċjetà Filarmonika La Stella A.D. 1919
22, Triq il-Kbira, Gudja, Malta
Telephone: +356 27696474
Email: contact@lastellabandclubgudja.org.mt
Website: https://www.lastellabandclubgudja.org.mt